How much does AI admissions cost for a private school?

EdSystems is a flat $2,000 per school per month on a 12-month term, with the enrollment guarantee included. That compares to $60,000 to $80,000 per year for a full-time admissions coordinator. At the $15,000-plus national median private school tuition, a single incremental enrollment covers most of a year of EdSystems. Multiple campuses are priced per school.

What is the EdSystems enrollment guarantee?

Before go-live, EdSystems calculates a specific number of net-new enrolled families from the school's own inquiry volume and conversion rate, and writes that number into the contract for the first 12 months. If EdSystems falls short of that number, it continues working at no charge until the guarantee is met. The school breaks even or better at the guarantee floor.

What is a ghost-student?

A ghost-student is a prospective family that contacted a school by phone, text, or web form but received no response or a delayed response, and enrolled elsewhere without the school ever knowing the inquiry happened. At the national median private school tuition, 3 to 5 ghost-students represent $45,000 to $75,000 in lost annual revenue per school.

How fast does a school need to respond to an admissions inquiry?

Within minutes, not hours. The MIT Sloan Lead Response Management Study found that contacting a lead within 1 minute versus 30 minutes makes a school 100 times more likely to make contact and 21 times more likely to qualify the lead. Harvard Business Review found that 78 percent of inquirers buy from whoever responds first. EdSystems answers phone calls in under 5 seconds and SMS and web chat in under 60 seconds, 24/7.

What percentage of after-hours admissions calls go unanswered?

BIA Advisory Services found that 75 percent of calls placed after business hours go to voicemail and are never returned, that 67 percent of callers who reach voicemail do not leave a message, and that 85 percent never call back. The after-hours window is where most private school enrollment quietly leaks, which is why 24/7 coverage matters.

Can AI handle admissions without losing the relational feel?

EdSystems is designed to protect the relational admissions experience, not replace it. The AI handles the first response so no family waits in voicemail or goes hours without a reply, then summarizes every conversation and delivers it to the admissions director by email and calendar. Tours, family conversations, and financial-aid discussions stay with the school's team. EdSystems is the school's first touch, not its only touch.

How long does it take to implement EdSystems?

EdSystems goes from signed contract to live in 3 weeks. Week 1 covers data intake and a secret shop of the school's existing admissions process. Week 2 is build and review, where the admissions team approves sample calls before anything goes live. Week 3 is go-live with daily transcript monitoring and optimization. No new software and no professional development days are required.

What channels does EdSystems cover?

EdSystems covers every inbound admissions channel: phone calls answered in under 5 seconds, SMS and web chat answered in under 60 seconds, and web form leads contacted within 1 minute. Outbound follow-up runs automatically across SMS, email, and phone with multi-touch nurture sequences. Multi-language support includes Spanish, Chinese, and Korean.

EdSystems | AI Enrollment Concierge for Private & Charter Schools